Edit and Manage Published Catalog

Sync Catalogs from Publitas, push new products for tagging, edit existing Catalogs, and manage pages, all without re-uploading the entire presentation.

To Get There: Catalogs Management (WizOrder web portal) and Publitas dashboard

Table of Contents

Before You Begin

• You must have Admin access to WizCommerce.
• Your WizCommerce account must be connected to Publitas.
• The Catalog must already exist in Publitas or WizCommerce.

A. Manage a Catalog from Catalog Management

The three-dot menu on the Catalog Management page gives you quick access to every Catalog action,  editing, visibility, downloads, reports, and access control,  without leaving WizCommerce.

1. Go to Catalog Management in WizCommerce.
   
   
2. Click the three-dot menu next to the Catalog you want to manage.
   
   
3. Choose the action you need:
   • Edit in Publitas: Opens the Catalog in the Publitas editor in a new tab. Use this to add hotspots, edit content, or update pages. See the Edit a Catalog in Publitas article.
   • Change Visibility: Set the Catalog as Published or Unpublished for sales representatives in WizOrder.
   • Table of Contents: Add or update the index for the Catalog so reps and buyers can jump to a specific page or section.
   • Download PDF: Download the original presentation PDF used to create the Catalog. Useful when you need to share the static version or archive it.
   • Export Report: Export a report showing how the Catalog has been used, views, clicks, and product interactions. 
   • Unpublish: Take the Catalog offline in WizCommerce. It is hidden from sales representatives but remains in your library and can be republished later. 
     
     
   • Manage Access: Control which user roles can view the Catalog. Use this to restrict a Catalog to specific teams or regions before making it visible.
     
     
     • All Users: Everyone in your organization can access this Catalog.
     • Specific Users: Only users you select can access this Catalog.
     • Roles: Only users with the roles you select can access this Catalog.
       
       

B. Push New Products to Publitas

If newly added SKUs do not show up when tagging hotspots in Publitas, push them across so they become available for tagging.

1. Go to Catalog Management in WizCommerce.
   
   
2. Click the three-dot menu at the top of the page.
   
   
3. Click Push Products at the top of the page.
   
   
   
4. Wait for the sync to complete. The Catalog is now visible in WizCommerce and on the iPad.

C. Edit and Manage a Published Catalog

Add, remove, or rearrange pages in a Catalog without re-uploading the entire presentation.

1. Open the Catalog in Publitas using Edit in Publitas.
   
   
   
2. Click the dropdown arrow next to the Edit button on the right.
   
   
3. Choose the action you need:
   • Edit Content: Opens the Catalog in the main Publitas editor where you can add hotspots, edit text and images, and preview changes.
   • Page Manager: Add new pages from another file, remove pages you no longer need, or rearrange the page order, all without re-uploading the presentation PDF.
   • Replace PDF: Swap the underlying presentation PDF without losing your hotspots and settings. Useful when you have an updated version of the same presentation. 
     • Upload the new PDF to replace the existing one.
       
       

1. • • Swap this publication's PDF for a new file. You can upload a fresh version or choose from a previously uploaded PDF below.
       
       
   • Promotional Banner (Beta): Add a promotional banner panel where you can upload an image (or enter a URL) that links Desktop readers to a publication page or website.. 
     
     
   • Move to…: Move the Catalog into a different folder (for example, 2026 Collection or Test) to keep your content organized.
   • Duplicate: Create a copy of the Catalog. Use this when building a new Catalog based on an existing one.
   • Archive: Move the Catalog to the Archive tab. Archived Catalogs are hidden from the Active list but remain in Publitas and can be restored later.

D. Manage Pages with Page Manager

Page Manager lets you add, remove, replace, or rearrange pages in a Catalog without re-uploading the entire presentation PDF.

1. Go to All Content in the Publitas dashboard.
2. Find your Catalog and click the dropdown arrow next to the Edit button.
   
   
3. Select Page Manager. The page thumbnails open in a new view. 
   
   
4. Choose the action you need:
   • Rearrange Pages: Drag any page thumbnail to a new position. The page order updates immediately.
     
     
   • Delete a Page: Click the page thumbnail, then click the trash icon at the top to remove it.
     
     
   • Add New Pages: Under the Add Pages tab at the bottom, click Upload a PDF or drag a file into the upload area. The new pages appear in the panel and can be dragged into the Catalog at the position you want.
     
     
     
     
5. Replace a Page: Drag an uploaded page on top of an existing page to swap it out without changing the page order. 
   
   
6. Switch to the Page Layout tab at the bottom to adjust how pages display in the Catalog, for example, changing single-page sections inside a Booklet layout.
   
   
7. Click Save & Finish in the bottom right to apply your changes. 
   
   

FAQs

1. I added new products in WizCommerce but they are not showing up in Publitas. What do I do?

A. Products sync to Publitas at set intervals. To make new SKUs available immediately, go to Catalog Management in WizCommerce and click Push Products at the top of the page.

2. I need to update the presentation PDF for an existing Catalog. Do I need to start over?

A. No. Use the Replace PDF option from the Edit dropdown in Publitas to swap the underlying PDF without losing your hotspots and settings. If the new PDF has a different page structure, you may need to redraw some hotspots.

3. I archived a Catalog by mistake. Can I get it back?

A. Yes. Archived Catalogs are hidden from the Active list but remain in Publitas. Go to the Archive tab in the Publitas dashboard to find and restore the Catalog.